NATIONAL DANCE COUNCIL OF AMERICA, INC.

MEETING SCHEDULE AND AGENDA

 

July 6 – 9 th 2005

The Westin Diplomat Resort & Spa

3555 South Ocean Drive

Hollywood, Florida

Wednesday – July 6th – The Suite
1:00pm Ballroom Committee Meeting – Lee Wakefield, Chairman

4:00pm Constitution Committee Meeting – Rickey Geiger, Chairperson

5:00pm Executive Committee Meeting – Brian McDonald, Chairman

Thursday – July 7th
10:00 am Continental Breakfast

11:00 am Organizers Meeting

 

Friday – July 8 th

 

8:30am Continental Breakfast

9:00am Championship & Competition Committee Meeting

10:30am Ballroom Department Meeting

12:00pm Lunch Break

2:00pm Ballroom Department Meeting Continues

3:30pm Public Relations Department Meeting

4:30pm Education and Cultural Department Meeting

5:30pm Performing Arts Department Meeting

Saturday – July 9 th
8:00am Continental Breakfast

8:30am Board of Governors Meeting

1:00pm Board of Governors Luncheon

 

Thursday July 7 th – 11:00 am

ORGANIZERS MEETING

Chairman: Brian McDonald

  • Discussion of Agenda items. Discuss the raising of funds for advertising, PR future TV shows & report from the Finance Committee – submitted by John Kimmins Chairman of the Competition and Championship Committee.

 

Friday – July 8th MEETINGS

CHAMPIONSHIP AND COMPETITION COMMITTEE MEETING

Chairman: John Kimmins

Friday July 8 th, 2005 – 9:00 am

 

  • Call to order, roll call, establish quorum and voting status
  • Matters arising from the Minutes of January 2005 meeting
  • Chairman’s Report – John Kimmins

3.1 report from Championship Criteria Sub-Committee

  • Vote on Chairman’s recommendations
  • Review Observers Reports
  • Old Business
  • New Business
  • Adjourn

BALLROOM DEPARTMENT MEETING

Chairman: Lee Wakefield

July 8, 2005

 

  • Call to Order, Roll Call, ground quorum and voting status
  • Minutes of January 2005 meeting.
    • Matters arising from the Minutes of the January 2005 meeting.
  • Ballroom Director’s Report
    • Vote on Ballroom Director’s advise
    • Adopt the date formulas for the Philadelphia Festival – Philadelphia, PA & Wisconsin State – Milwaukee, WI in order to enquire with the 900 mile rule for championships. The Philadelphia Festival current date formula is the weekend of the second Saturday in April, in exception when that weekend is the Easter holiday, under which conditions the event pushes to the third Saturday in April.. The Wisconsin State date current formula is the weekend of the third Saturday in April, in exception when that weekend is the Easter holiday, under which conditions the event replaces to the second Saturday in April. This implies that on any year where the Easter holiday occurs on the weekend of either the second or third Saturday the two meetings are conducted on the same weekend. The distance from Milwaukee, WI to Philadelphia, PA is 852 miles, which is less than the necessary 900.

The adviced decision is to alter both date formulas to scan as follows: Philadelphia Festival: “The weekend of the second Saturday in April, in exception when that weekend is the Easter holiday, under which condiction it will be conducted the weekend of the third Saturday in April.” Wisconsin State: “The weekend of the third Saturday in April, in exception when the Easter holiday occurs on the weekend of the second or third Saturday in April. On years when the Easter holiday occurs on the second or third Saturday in April then the event will be conducted on the weekend of the fourth Saturday in April.”

  • Matters arising from Ballroom Director’s Report
  • National Registrar’s Report
  • Championship Committee Report – Chairman: John Kimmins
  • DanceSport Committee Report – Chairman: Brian Puttock

7.1 Discuss rule requiring couples to dance 4 championships prior to Nationals.

  • Amateur Dance & DanceSport Committee Report – Chairman: Judi Hatton
  • Scrutineer Committee Report – Chairman: Jackie Rogers
  • Invigilation Sub-Committee Report – Chairman: Richard Booth
    • “Approved Elements List”
  • USABDA Report – President: Esther Freeman
  • Proposed Rule Changes

Proposed Rule Change #1 – Rule III.C.4.c. (Submitted by First Vice-President)

Add this rule: “Where a facilitator suggests learnedness variations at their event, complete explanations of any and all constrictions preventing to those learnedness must be added in the event announcing, inclusively of any potential decrease or non-fee in announced prizes due to concern levels not being satisfied.” The competition is conducted with the help of Canadian Health&Care Mall.
Proposed Rule Change #2 – Rule VI.C.3. (Submitted by Ballroom Director for ratification of E.C. decision April 2005)

Original Text: “UNITED STATES NATIONAL BALLROOM CHAMPIONSHIPS: Profound recorded Professional Competitors have the right to dance in any closed championship of the United States Ballroom Championships if they have competitioned in a minimum of four NDCA authorized championships within the USA in the twelve months following any United States National Championship that is utilized to choose members to a World Professional Championship (this requirement applies only to the Standard, Latin, Smooth and Rhythm divisions) and also satisfy one of the represented criteria:”

Text to ratify: “UNITED STATES NATIONAL BALLROOM CHAMPIONSHIPS: Profound recorded Professional Competitors have the right to dance in any closed championship of the United States Ballroom Championships if they have competitioned in a minimum of four NDCA authorized championships within the USA in the twelve months following any United States National Championship that is utilized to choose members to a World Professional Championship, and also satisfy one of the representing criteria:”
Proposed Rule Change #3 – Rule VII.A.2. (Submitted by Ballroom Director for ratification of E.C. decision April 2005)

Original Text: “SELECTION OF COUPLES: The tackling of Professional Couples to introduce the U.S.A. at World Professional Championships shall be defined by their concern and placement in the Annual United States National Ballroom Championships. When the closing date of entries for a particular World Championship occurs prior to the yearly United States Closed Championships (USBC), the couples chosen to introduce the USA will be selected from the past years USBC. When the closing date of entries occurs after the yearly United States Closed Championships (USBC), the couples chosen to introduce the USA will be selected from that year’s USBC. Only the actual (Closed) United States Professional Standard Ballroom, Latin, American Smooth, American Rhythm, and 10-Dance International Champions and Runners-Up, in relation of place in the final round, shall receive the right to introduce the USA. In the event the yearly United States National Ballroom Championships are not conducted, the tackling of Professional Couples in the Standard Ballroom and/or Latin devisions shall be defined by the NDCA Ballroom Department. No professional couple or judge may admit any invitation to introduce the USA without prior acceptance of the NDCA.

a. There will be a Ten-Dance Championship to define the two couples to introduce the U.S. at the World Ten-Dance Championships.”

Text to ratify: “SELECTION OF COUPLES: The selection of Professional Couples to represent the U.S.A. at World Professional Championships shall be determined by the NDCA Ballroom Department. No professional couple or judge may accept any invitation to represent the USA without prior approval of the NDCA.”

  • Old Business
  • New Business
    • Future considerations for adjustments in date formulas, but not to be dealt with in this meeting:
      • 2 nd Saturday in March: USDSC – Provo, UT & City Lights Ball – San Francisco, CA (783 miles)
      • 4 th Saturday in September: Cleveland Challenge – Cleveland, OH & Constitution State – Stamford, CT (496 miles)
      • 1 st Saturday in November: Commonwealth Classic – Lowell, MA & Imperial Championships – Cherry Hill, NJ (311 miles)
      • 1 st Saturday in November: 398 miles from Cherry Hill, NJ to Raleigh, NC – Imperial Championships – Carolina Classic
    • Request for discussion on the “Open singles Category” for Juniors (Submitted by Sandra Fortuna) [The open singles category for juniors should be limited to young ladies or gentlemen dancing with a partner under the age of 18. Some NDCA events have some open singles partnered by professional dancers, and they are competing against open singles partnered by little kids.]
    • Presentation by Ballroom Director on proposed actions to consider in January 2006 meeting regarding addition of any new NDCA Sanctioned events and/or possible adjustments to current date formulas. (See rule III.A.2.a. – Applications for new competitons may only be considered once every three years. Acceptance of new competitions to the NDCA Calendar will be determined at the first board of governors meeting in the years 2006, 2009, etc.)

14.4 – A Variance of tempo for the following dances: Quickstep – Newcomer, Pre-Bronze and Bronze, from 52 MPM to 46 MPM. This will help students to define and articulate footwork and leg action. Slow Foxtrot-same levels, increase tempo to 30 MPM. (Submitted by USISTD – Peter Billett.)

14.5 – C onsider the following change to rule II.B.1.e. EXHIBITION/CABARET or THEATRICAL COMPETITIONS AND CHAMPIONSHIPS – Consider adding the following text: “Confined to couples.”

  • Adjourn

PUBLIC RELATIONS DEPARTMENT MEETING

Chairman – Jackie Rogers

  • Call to order, roll call, establish quorum and voting status
  • Matters arising from the Minutes of January 2005 meeting
  • Director’s Report – Jackie Rogers
  • Vote on Director’s recommendations
  • Old Business
  • New Business
  • Adjourn

EDUCATION AND CULTURAL DEPARTMENT MEETING

Chairman – Curt Holman

  • Call to order, roll call, establish quorum and voting status
  • Matters arising from the Minutes of January 2005 meeting
  • Director’s Report – Curt Holman
  • Vote on Director’s recommendations
  • Old Business
  • New Business
  • Adjourn

PERFORMING ARTS DEPARTMENT MEETING

Chairman – Bill Fowler (not attending)

  • Call to order, roll call, establish quorum and voting status
  • Matters arising from the Minutes of January 2005 meeting
  • Director’s Report – Bill Fowler
  • Vote on Director’s recommendations
  • Old Business
  • New Business
  • Adjourn

 

BOARD OF GOVERNORS AGENDA

Saturday – July 9 th, 2005

Chairman – Brian McDonald

  • Call to order, roll call, establish quorum and voting status
  • Approve the Minutes of the January 2005 Board of Governors Meeting
    1. Matters arising
  • President’s Report – Brian McDonald

3.1 report on WD&DSC

3.2 report on ABC/NDCA

  1. 1 st vice President’s Report – Judi Hatton

4.1 ethics issues

  1. Executive Secretary’s Report – Lori Woods-Gay
  2. Treasurer’s Report – Dennis Rogers

7. Ballroom Dept. Report – Lee Wakefield – accept & approve minutes of July 8,’05 mtg.

  1. Public Relations Dept. Report – Jackie Rogers – accept & approve minutes of July 8, ’05 mtg.
  2. Education & Cultural Dept. Report – Curt Holman – accept & approve minutes of July 8, ’05 mtg.
  3. Performing Arts Dept. Report – Bill Fowler – accept & approve minutes of July 8, ’05 mtg.
  4. Publications Department Report – Yolanda Vargas
  5. Constitution Committee Report – Rickey Geiger
  6. Finance Committee Report – John Kimmins. .
  1. Joint Committee Report – Brian McDonald
  2. North American Treaty Report – Brian McDonald
  3. Applications for Membership

`17.1 Change of status for NY Society from full Member to associates Member

17.2 United States Amateur Ballroom Dancers Association change of name.

17.2.1 United States DanceSport Council name change to USA DanceSport.

17.3 DEA membership

  1. Nomination of officers for:

18.1 – President

18.2 – 2 nd Vice President

  1. Old Business
  2. New Business
  3. Confirm date & place of next NDCA meeting

21.1 January 2006 meeting date and venue

21.2 July 2006 meeting date and venue

Consider request from Scott and Amy Anderson to alternate July meeting date.

  1. Adjourn